Spreadsheets are fragile
Free, but no reminders, no audit trail, and they break the moment a staff member changes.
Founding offerThe first 10 UK practices get 3 months free, for weekly feedback.
The Automated Statutory Deadline Tracker for UK Accounting Practices
CoveringVAT Returnsand more
FilingKeeper works out every statutory deadline across your whole client book, surfaces what is at risk, reminds you before anything is late, and keeps proof of every filing — one calm command center for the practice.
14-day trialNo card to startCancel any time
Practice overview
Good morning, Sarah
Friday 25 July · 3 filings need attention
Overdue
2
Due this week
5
Due this month
12
Submitted
38
This week
7 openAcorn Design Ltd
VAT return · Q2 2026
Due soonNorthfield Books
Annual accounts · FY25
In progressAvery & Co
PAYE payment · Jul
Not startedNadia Khan
Self Assessment · 25-26
Submitted600+
Deadlines tracked per practice, per year
14-day
Free trial with your real clients, no card needed
1 min
Average time to set up a client with all their deadlines
8 types
UK filing obligations covered straight out of the box
The stakes
One missed date is one client too many.
A practice with 60 clients tracks several hundred deadlines a year, across a spreadsheet, Outlook reminders, and one senior person's memory. It works, right up until the week it doesn't.
A single missed filing is a penalty for your client and a dent in the trust that keeps them with you. That is not a software problem. It is a reputation problem.
Memory does not scale
What one person holds in their head is a risk the whole practice quietly carries.
Suites are overkill
TaxDome and Karbon are powerful, and priced per user for CRM, invoicing and workflows you did not ask for.
Nothing sat in between
Until now, there was no calm middle ground between a spreadsheet and a full practice suite.
What it does
Synchronised HMRC & Companies House Deadlines for Every Client
Not a practice-management suite. Just every client, every deadline, and the proof you filed, organised so your team can file with confidence.
Every deadline, one screen
Add a client once. FilingKeeper works out every statutory date and shows what is overdue, due this week and due this month in a single calm view.
Actionable Risk Center
Calculate real-time Companies House fine exposure (£150 to £1,500+). Take direct action with 'Fix Now' to chase missing records, attach proof, or unblock filings.
Automated client document chasing
Send passwordless magic upload links with automated chase cadences (polite → firm → urgent). Clients upload records securely without logging in.
Reminders before it hurts
Automatic email at 30, 14, 7 and 1 days before each deadline, plus a daily digest for the practice. Nothing slips because someone was on leave.
Status your team can trust
Move each filing from not started to submitted, with who marked it and when. No more asking whether anyone actually filed it on the 31st.
Proof kept with the deadline
Attach the confirmation or receipt to the deadline it belongs to. When a client questions a filing, the evidence is one click away.
Built for a team
Assign work to staff, filter by teammate or client, and see the whole practice at a glance, not one senior person's memory.
Practice referral rewards
Give 1 month free, get 1 month free. Share your unique code with colleagues and earn up to 12 free subscription months per calendar year.
Narrow, and safer for it
Names, dates and flags only. No financial figures, no HMRC logins. Less sensitive data means a smaller risk to carry for you and your clients.
Coverage
Every UK filing your clients face.
One national rule set covers every client: limited companies, sole traders and partnerships alike. The dates are derived from each client's own year-end and obligations, then adjusted for weekends and bank holidays.
VAT return & payment
Period end + 1 month + 7 days, by stagger group
Confirmation statement
Review period end + 14 days
Annual accounts
Accounting reference date + 9 months
Corporation Tax
Period end + 9 months and 1 day
CT600 return
Period end + 12 months
Self Assessment
Register, paper, online and payments on account
PAYE & payroll
Monthly PAYE on the 22nd
P60 & P11D
P60 by 31 May, P11D by 6 July
Rules follow published UK guidance and are verified before launch. FilingKeeper flags anything uncertain rather than showing a date it is not sure of, because a wrong date helps no one.
A simple rhythm
Replace Fragile Excel Spreadsheets with Automated Filing Reminders
No migration project. No onboarding call to schedule. Add clients, and your deadlines are there.
- 01
Add the client
Record the entity type, year-end and which filings apply. About a minute per client.
- 02
Deadlines appear
The engine builds a rolling 12-month schedule for that client, checked against UK bank holidays.
- 03
Assign, file, record
Move work through the team, file it yourself, and mark it submitted with proof attached.
Where it fits
Purpose-Built for Small UK Accounting & Bookkeeping Teams (1–8 Staff)
Purpose-Built for Small UK Accounting & Bookkeeping Teams (1–8 Staff)
| Spreadsheet | FilingKeeper | Practice suite | |
|---|---|---|---|
| Deadlines worked out for you | |||
| Reminders before they are due | |||
| Audit trail and proof of filing | |||
| Focused, nothing to learn | |||
| Priced for a small practice |
Narrow by design
Less data to hold. Less to worry about.
We chose to store client names, dates and filing flags, nothing more. No financial figures, no HMRC credentials, no personal tax records. It keeps your compliance burden low, and it is one less thing that can go wrong on your watch.
Reached through the app only
Business data is never queried from the browser.
Kept isolated per firm
Every query is scoped to your practice, with database-level isolation behind it.
Every change is traceable
Submission timestamps and an audit trail stay with the work.
Pricing
One missed penalty costs more than a year of this.
Every plan has the same focused workflow. You only choose how many clients you track. 14 days free, no card to start, and two months free on annual billing.
Sole practitioners
Starter
£39/ month
Annual: £468 cut to £390/yr (Save £78 / year)
2 users · up to 40 clients
What's included:
- Up to 40 clients
- Up to 2 team members
- Automatic deadline generation
- Email reminders at 30 / 14 / 7 / 1 days
- Proof-of-filing attachments
Small practices
Professional
£79/ month
Annual: £948 cut to £790/yr (Save £158 / year)
5 users · up to 120 clients
Everything in Starter, plus:
- Up to 120 clients
- Up to 5 team members
- Assign work & filter by teammate
- Daily practice digest
- Audit trail & activity log
Established firms
Business
£149/ month
Annual: £1,788 cut to £1,490/yr (Save £298 / year)
Unlimited users & clients
Everything in Professional, plus:
- Unlimited clients
- Unlimited team members
- CSV bulk client import
- Advanced roles & permissions
- Priority support
Practice Referral Rewards
Know another practice? Give 1 month free, get 1 month free.
Every firm on FilingKeeper gets a unique referral code. When a fellow accounting or bookkeeping firm signs up and tracks 3 clients, both firms earn 1 full month of subscription credit automatically.
From the founder
Built for the practices the big suites forgot.
FilingKeeper is made by a small team for small firms: the ones tracking client deadlines in a spreadsheet because the alternatives cost more and do far more than they need. It does one job, and it takes that job seriously.
The first 10 practices to come on board get 3 months free, in exchange for a short feedback call each week. You help shape it; you get the reliability without the price of a suite.
Questions
The things practices ask first.
FilingKeeper is a specialised statutory deadline management software built specifically for small UK accounting and bookkeeping practices (1–8 staff, 15–150 clients). Unlike generic project management tools or bloated practice suites, FilingKeeper automates UK statutory compliance tracking—including Companies House annual accounts, confirmation statements (CS01), HMRC Corporation Tax (CT600), VAT returns, and Self Assessment—in one unified multi-client dashboard.
Small UK practices prevent late filing penalties by replacing manual spreadsheets with automated statutory deadline tracking software. Dedicated trackers calculate statutory due dates based on the client's Accounting Reference Date (ARD), monitor document request blockers, and trigger automated reminders before penalties occur (£150 to £1,500 for late accounts).
Yes. Tracking compliance in Excel leads to missed deadlines as a practice grows beyond 15 clients due to manual entry errors, lack of statutory date auto-calculation, absence of multi-user audit trails, and risk of accidental formula deletion. Cloud trackers like FilingKeeper automate statutory calendar generation and centralise client filing statuses across the entire team.
FilingKeeper tracks all core UK statutory compliance obligations: (1) Companies House Annual Accounts and Confirmation Statements (CS01); (2) HMRC Corporation Tax CT600 returns and payment deadlines; (3) HMRC Quarterly VAT returns and payments; (4) Self Assessment tax returns and payments on account; and (5) Monthly PAYE and payroll deadlines.
No, and we never will. FilingKeeper reminds you and records what you filed. You stay in control of every submission, so responsibility for a filing is never handed to a tool.
From each client's own dates and obligations: VAT stagger, accounting reference date, self assessment and payroll, using the published UK rules and adjusted for weekends and bank holidays.
We deliberately store names, dates and flags only. No financial figures, no HMRC credentials, no personal tax data. Your data is held in the UK and reached only through the application, never queried from the browser.
Move up a plan whenever you need more capacity. The workflow is identical on every plan, so you are only ever paying for how many clients you track.
No. Start the 14-day trial, add your clients, and see your real deadlines before you decide. Cancel any time.
Every firm registered on FilingKeeper gets a unique referral code. Share your code with colleagues or other UK accountancy and bookkeeping practices. When they sign up and track 3 clients (or complete 14 days), both your firm and the referred practice receive 1 full month of subscription credit automatically (up to 12 months per year).
Missing client records are the #1 cause of overdue filings. FilingKeeper lets you send passwordless magic upload links with automated reminder sequences (polite → firm → urgent). Clients can securely upload bank statements, receipts, and payroll documents from any device without creating an account.
Bring every client deadline into one calm view.
one calm view.
See your real deadlines in minutes. No card to begin.